Make it stand out

The Client is responsible for ensuring the Studio is returned in the same clean and orderly condition in which it was received. This includes returning all furniture, props, and décor to their original locations, turning off all lights, heating or air conditioning systems, and ensuring the Studio door is securely closed and locked upon departure. The Client is responsible for verifying that the Studio has been properly secured before leaving. Failure to properly lock the Studio may result in additional fees, liability for resulting damages or losses, and legal action where negligence contributes to theft, vandalism, or unauthorized entry.

The Client and all persons attending under the Client's booking must comply with the following Studio Rules:

• Remove any wet, muddy, or heavily soiled footwear before entering the Studio and leave shoes by the entrance where appropriate.
• Return the Studio to its original clean and tidy condition before the end of the booking.
• Return all furniture, props, décor, and equipment to their original locations.
• Turn off all lights, heating and air conditioning systems, and ensure the Studio door is securely locked upon departure.
• Furniture cannot not be dragged across the floor. Large furniture may only be moved by lifting and by a minimum of two capable adults.
• No nails, screws, staples, glue, paint, or permanent adhesives may be used on Studio walls, ceilings, furniture, or décor. Only removable, non-damaging tape specifically designed for temporary use is permitted.
• No smoking or vaping is permitted anywhere inside the Studio.
• Smoke bombs, smoke machines, fog machines, glitter, paint, silly string, sparklers, wax candles, open flames (other than approved candles), or any substance likely to stain or damage the Studio are prohibited unless prior written approval has been obtained.
• Confetti poppers are permitted only if all confetti is completely cleaned up before the end of the booking. Failure to do so may result in cleaning fees.
• Do not sit, stand, climb, or place excessive weight on the white plaster arch or any Studio installation not intended to support body weight.
• No writing or drawing on Studio walls, floors, furniture, mirrors, windows, or décor. This includes chalk, washable markers, dry-erase markers, paint, crayons, or similar materials.
• Food and beverages are permitted only in the designated lounge area unless prior written approval has been obtained. Food and drinks are not permitted in designated shooting areas or on Studio furniture and décor.
• No hazardous, illegal, unsafe, reckless, or negligent activities or materials are permitted within the Studio.
• Door access codes are confidential and may not be shared with any unauthorized person.
• Children under eighteen (18) years of age must remain under the direct supervision of a responsible adult at all times.
• The maximum Studio occupancy is 20 persons unless prior written approval has been obtained from Loft Studio.

Failure to comply with these Studio Rules may result in cleaning fees, damage charges, immediate termination of the booking without refund, refusal of future bookings, and any other remedies available to Loft Studio under this Agreement.

Dynamic Décor and Setups: Loft Studio is a creative space with décor, furniture, props, floral installations, and seasonal sets that are regularly updated, rotated, removed, or replaced. As a result, the appearance and contents of the Studio may change at any time without notice.

Photographs displayed on the Studio website, social media platforms, or other promotional materials are for illustrative purposes only and do not guarantee the availability of any specific furniture, props, décor, floral installations, seasonal sets, or other design elements at the time of the Client's booking.

While Loft Studio makes reasonable efforts to provide accurate and up-to-date information regarding the Studio's current décor and available sets, it is the Client's responsibility to inquire about the availability of any specific items or installations prior to booking. Loft Studio will make reasonable efforts to accommodate such requests where possible; however, availability cannot be guaranteed.

The Client acknowledges and accepts that the Studio's appearance may differ from previously published photographs or information and agrees that such changes do not constitute grounds for cancellation, refunds, credits, discounts, or claims against Loft Studio. Loft Studio shall not be liable for any loss, disappointment, or damages arising from changes to the Studio's décor, furniture, props, or seasonal installations before or during the Client's rental period.

Natural light: While Loft Studio Edmonton is a natural light studio, it is not responsible for any effects or limitations to natural light beyond our control due to weather conditions or changes in sunrise and sunset times. Clients are responsible for selecting a booking time that aligns with their preferences for optimal natural light. No refunds, credits, discounts, or rescheduling will be provided due to weather conditions, reduced daylight, cloud cover, seasonal changes, or any other circumstances affecting natural light.

Studio Entry: A one time door code to enter the studio will be provided to Client's if Loft Studio is unable to greet them for their booking. Loft Studio is not responsible and will not reimburse or provide credit for missed studio time due to the incorrect use of the code and any subsequent delays or inability to access the studio. Please note that entering excess incorrect codes will result in the keypad locking and denied entry. Door access codes are unique to each booking, remain the property of Loft Studio, and must not be shared or distributed to any unauthorized person.

Force Majeure: Loft Studio shall not be liable for any cancellation, delay, interruption, or inability to provide access to the Studio resulting from circumstances beyond its reasonable control, including but not limited to power outages, internet outages, equipment failure, flooding, fire, severe weather, government restrictions, building emergencies, security incidents, lock or keypad malfunctions, or any other unforeseen event. In such circumstances, Loft Studio may, at its sole discretion, offer a rescheduled booking or Studio credit but shall not be obligated to provide a refund.

Care of Studio Property: The Client is responsible for all damage, loss, theft, or destruction of Loft Studio property, furniture, décor, equipment, fixtures, and facilities occurring during the rental period, regardless of whether such damage is caused by the Client or any person attending under the Client's booking. Loft Studio shall have sole discretion in determining whether an item will be cleaned, repaired, restored, or replaced. Assessments and quotations provided by Loft Studio or its selected repair or restoration vendor shall be final.

Prop Usage: The Client is responsible for the proper use and care of any Loft Studio furniture and decor props provided during the rental period. Any damage to equipment beyond normal wear and tear will be the responsibility of the Client. Disassembling or taking apart floral arrangements or installations is prohibited and will be assessed a damage fee. 

Notification of Damage: Clients are required to promptly notify Loft Studio of any damage that occurs during the rental period as soon as possible. Clients should review the space prior to starting their activities and notify and submit a photo or video of the damage to Loft Studio before commencing. Failure to properly report damages may result in the Client assuming responsibility for damage and being billed. 

Cleaning Fee: The Client shall return the Studio in the same clean and orderly condition in which it was received. A minimum cleaning fee of $50 will be charged if the Studio requires additional cleaning after the booking. Where excessive cleaning is required due to food, beverages, wax, bodily fluids, pet waste, confetti, glitter, paint, smoke residue, excessive dirt, stains, or any other abnormal condition, the Client shall be responsible for the full cost of professional cleaning in excess of the standard cleaning fee. Cleaning charges apply regardless of whether the condition was caused by the Client or any person attending under the Client's booking.

The studio includes the use of several specialty furniture pieces and props that are subject to predetermined damage or replacement fees if damaged during your booking. The following charges are non-negotiable and will be applied where applicable:

• $600 for any damage to the leather or metal components of the Wassily Chair.
• $400 for irreparable damage to the white plaster movable arch.
• $400 replacement fee for the tan velvet loveseat.
• $400 replacement fee for the black velvet loveseat.
• $250 replacement fee for the olive green and tan barrel arch chairs.
• $150 replacement glass fee for the black metal and glass display shelf
• $175 replacement fee for any broken mirror, including the black full-length mirror, vintage gold mirror, and large white vintage frame mirror.
• $150 cleaning fee for staining on walls or concrete floor.

For damages that are repairable or cleanable, clients are not permitted to attempt repairs or cleaning themselves or arrange for a third-party vendor. All cleaning, repairs, and restoration will be completed by a reputable vendor selected solely by Loft Studio. The client will be responsible for the full cost of any cleaning, repair, restoration, or replacement, including any associated transportation or administrative costs.

Clients are responsible for the cost of repairing or replacing any other furniture, décor, equipment, or studio property damaged during their booking beyond normal wear and tear.

The Client acknowledges that portions of Loft Studio are monitored and recorded by closed-circuit security cameras (CCTV) for security, safety, and property protection purposes. Security footage may be reviewed and relied upon by Loft Studio when investigating damages, theft, policy violations, unauthorized access, or any dispute arising from the Client's booking. By entering the Studio, the Client and all persons attending under the booking consent to such recording.

Liability Waiver

Use of Loft Studio is entirely at the Client's own risk. The Client acknowledges and agrees that Loft Studio, its owner, employees, and representatives shall not be liable for any direct, indirect, incidental, consequential, or special loss, damage, injury, or death occurring during or arising from the use of the Studio, regardless of cause, except where prohibited by law.

The individual or business entering into this Rental Agreement ("the Client") is solely responsible for the conduct, safety, and actions of all persons attending under their booking. This includes, but is not limited to, photographers, videographers, assistants, models, vendors, clients, family members, children, pets, invitees, and guests.

Where a photographer or other service provider books the Studio on behalf of a client, the photographer or service provider remains the Client under this Agreement and assumes full responsibility for the conduct, safety, and actions of their own clients and all individuals they bring into the Studio.

Where an individual books the Studio directly for personal use, that individual assumes full responsibility for the conduct, safety, and actions of all guests and invitees attending under their booking.

Loft Studio is not responsible for injuries sustained by any person using the Studio, the theft, loss, or damage of personal property or equipment, or damage to vehicles or their contents while on the premises. The Client assumes full responsibility for ensuring the safety of all persons attending under their booking and for securing all personal belongings and equipment.

The Client acknowledges that the Studio contains furniture, lighting equipment, electrical equipment, props, décor, concrete flooring, movable furnishings, and other items that may present inherent risks. The Client voluntarily assumes all risks associated with the use of the Studio and accepts full responsibility for themselves and all persons attending under their booking.

Indemnification

The Client agrees to indemnify, defend, and hold harmless Loft Studio, its owner, employees, and representatives from and against any and all claims, demands, actions, liabilities, damages, losses, fines, costs, and expenses (including legal fees on a solicitor-client basis) arising from or related to the Client's use of the Studio or the use of the Studio by any person attending under the Client's booking.

Should Loft Studio be required to commence legal proceedings to recover unpaid damage costs, cleaning fees, repair costs, replacement costs, or any other amounts owing under this Agreement, the Client agrees to reimburse Loft Studio for all reasonable legal fees, court costs, collection costs, and other expenses incurred in enforcing this Agreement.

This includes, without limitation, claims arising from injury, death, property damage, theft, negligence, or the actions or omissions of the Client, their clients, guests, invitees, vendors, contractors, photographers, assistants, models, children, or pets.

These indemnification obligations survive the expiration or termination of this Rental Agreement

Insurance

Loft Studio is not responsible for the care, custody, or protection of the Client's or any attendee's personal property, equipment, or belongings.

Clients are responsible for obtaining any insurance they deem necessary. Photographers and other businesses booking the Studio are strongly encouraged to carry commercial general liability insurance and equipment insurance and are solely responsible for ensuring their clients, assistants, contractors, and guests are adequately protected while using the Studio.

Individuals booking the Studio directly are responsible for their own guests and belongings and assume all risks associated with the use of the Studio.

Personal Property: Loft Studio assumes no responsibility for personal property, equipment, or belongings left unattended or left behind following a booking. Any property remaining in the Studio after the booking may be retained for up to seven (7) days. After this period, Loft Studio may dispose of, donate, or otherwise remove the property without liability or compensation to the Client.